Privacy Policy

GIA Global Group s.r.o. is committed to protecting your privacy. You can visit most pages on our websites without giving any information about yourself. But sometimes we do need information to provide and improve the services you request. By using our services, you agree to the collection and use of information in accordance with this Privacy Policy that applies solely to the information collected by GIA Global Group s.r.o.

Please see our data processing practices below for further information.

If you have any questions or concerns relating to our website or would like to find out more about how we collect, store or use your personal data, please contact us at

What information we collect and why

The data controller for GIA Global Group activities including GIA Virtual Series platform is GIA Global Group s.r.o. registered in Czechia on the following address Karlovo náměstí 317/5, Nové Město (Praha 2), 120 00, Prague, under the following ID number 6437770.

We work hard to produce the best quality agendas for our live and virtual events as well as to attract new people to participate at our events and expand all kind of knowledge exchange and networking opportunities possible between the industry experts involved. To do this we need data.

The personal information you provide is being collected for legitimate business purposes, which includes processing registrations or enquiries, keeping you informed about new events, products or offers and providing the best possible service to you.

Without the requested information being provided, we may be unable to process your registration or enquiry. All information provided by you is held in the strictest confidence.

The information is collected through the following sources

We only collect the personal information that is necessary for the purposes mentioned above. It includes the following (however is not limited to):

  • Full Name & Job Title
  • Company Name
  • Phone Number
  • Email Address
  • Location/Country
  • Areas of Interest & Industry

With regards to our speakers we collect an additional information for the website and brochure, such as:

  • Speaker’s biography
  • Speaker’s photo
  • Consent that Speaker’s presentation could be shared with GIA Global Group’s events participants.


Marketing & Sales

To facilitate the marketing & sales of GIA Global Group’s events, GIA Global Group sometimes may use the common advertising platforms such as LinkedIn Ads, Google AdWords, Facebook Ads, Twitter Ads to run ad or remarketing campaigns, track conversions, and create campaign performance reports. We also use Google Analytics to have a better understanding of our audience and to be able to improve our services accordingly.

The use of cookies:

When you visit our site, a cookie (a very small text file) is placed on your device. If you accept it, it is used to provide you with a personalised experience and to assist in the collection of the site visitation statistics. You may refuse the cookie, if you wish. To do so, you will need to check your browser settings.

GIA Global Group s.r.o. collects certain information about your computer hardware and software, this includes (however is not limited to):

  • IP Address
  • Browser Type
  • Operating System
  • Access Times
  • Referring Website Addresses

This information is used for the operation of the service, to maintain quality of the service, and to provide general statistics regarding use of our websites.

Direct Marketing

If you no longer wish to receive newsletters or promotional materials, you may opt-out of receiving these communications. You can do it by following the unsubscribe link placed in the footer of the promotional email or, if by post, by returning the letter to us with “unsubscribe” marked upon it.

Or you can simply contact and ask to be unsubscribed.


Information Sharing

GIA Global Group s.r.o. may share information with attendees, service providers, affiliates, event partners, and other third parties only where it is necessary to perform the registration terms & conditions and provide the services described in the Privacy Policy.  These third parties are contractually required to use it only to provide their service to GIA Global Group and prohibited from using it for their own purposes. The access to shared information is given only for the duration of the service being provided.

Sharing with other attendees:

GIA Global Group’s community app provides participants with the tools of making connections with other participants. For instance, the profile information that participant chooses to provide will be accessible to other event participants which is a subject to your settings. QR code scanning feature is activated by default. The participant can provide his/her information to other attendees and partners by allowing them to scan the QR code. Once this happens, the participant may consent to the sharing of his/her contact details with these individuals and companies.

Additionally during the live events a printed copy of the event participants’ list is shared with the Event attendees to improve the quality of networking. The list includes attendee’s full name, job title, company and location (country).

Sharing with other service provides:

To be able to provide its services GIA Global Group uses a number of third party services, namely:

  • Xing Events as a platform to enable online registration and payment. Here are its Privacy Policy and Terms & Conditions.
  • Eventify as our community app provider.
  • as a GIA Virtual Series website builder. The website is only built on Tilda platform but fully located on GIA Global Group’s hosting.

Sharing with affiliates:

To be able to provide its services GIA Global Group also works with its affiliates. Each affiliate has an access strictly to the data needed for the work to be done. Other data is never shared with affiliates who are not involved into a specified project. All affiliates sign the Data Processing Act with GIA Global Group to be able eligibly working with data collected by GIA Global Group.

Sharing with Event Partners:

GIA Global Group is an independent event services provider partnering with industry associations, solution providers and media. GIA Global Group reserves the right to share the following information with a Partner of the specific event you have registered for:

  • Full Name & Job Title
  • Company Name
  • Phone Number
  • Email Address
  • Location/Country
  • Areas of Interest & Industry

The Partner has right only for one-off communication.

Information Security

GIA Global Group s.r.o. takes precautions to protect your information. When users submit sensitive information (such as a credit card number) over the internet, we protect it through the use of encryption, such as the Secure Socket Layer (SSL) protocol. Access to all of our users’ information is restricted in our offices. Only employees who need the information to perform a specific job are granted access to personally identifiable information. The servers that we store personally identifiable information on are kept in a secure environment.

Updating or Removing your personal information

GIA Global Group s.r.o. will make every attempt to keep your personal data accurate, complete and up to date. If your personal information is incorrect, changes or if you no longer wish to receive information from GIA Global Group s.r.o., we will endeavour to correct, update or remove your information as swiftly as possible. This can be done by e-mailing

GIA Global Group s.r.o. respects your right to privacy and ensure all data is managed lawfully, fairly and transparently. You have a right to be forgotten and can email us at to request your personal data or any information related to privacy.

Data storage and Retention

The personal data we hold is stored on our servers and on the servers of cloud based database management services located in Czech Republic, Germany and United States. GIA Global Group s.r.o. retains data for the duration of the customer’s business relationship with the GIA Global Group, up to five years after such information is collected, to achieve the purposes set out in this Privacy Policy and provide you with the event services. For more information, please contact

The rights you retain are as follows:

  • Right to information
    (You can, at any time, demand to know how your information is being used);
  • Right to access
    (You can request a copy of all the personal records that we are in possession of);
  • Right to rectification
    (You can request changes in personal records, particularly in case of inaccuracies);
  • Right to erasure
    (You can instruct us to remove your personal records partly or fully);
  • Right of portability
    (You can request to transfer any data that we hold on you to another company);
  • Right to processing objections
    (You can tell us to stop processing your personal data);
  • You have the right to lodge a complaint with a supervisory authority (in Czechia, the Office for Personal Data Protection (‘UOOU’)).

Children’s Privacy

Links from our site to external websites do not operate under this Privacy Policy. For example, if you click on a referrer website link on our site, you may be taken to a website that we do not control. These third party websites may independently solicit and collect information from you, including personal and financial data. We recommend that you consult the privacy statements of all third party websites you visit by clicking on the “privacy” link typically located at the bottom of the webpage you are visiting.

External Websites

We forbid the use of the website to individuals age 18 and below, without the consent of a parent or guardian over the age of 18. We do not knowingly collect personal data from children under the age of 13.

Notification of Changes

GIA Global Group s.r.o. reserves the right to amend the privacy notice. In such case the ‘last updated’ date will be amended accordingly and you will be informed via statement prominently displayed on the website.

Last updated on July 17th, 2020.

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